Buford, GA · Serving Metro Atlanta
Job-costed books, clean subcontractor records, and lender-ready financials for general contractors, remodelers, builders, and trades. Run by a father-and-son team that works with contractors only — and knows where contractor profit quietly disappears.
What we do
We don't do dentists or restaurants. We work only with contractors. That focus is why we know where job costs hide, how retainage and progress billing should flow, and what lenders and sureties expect to see.
How it works
Tell us your trade, how many jobs you run at once, whether you use subcontractors, and what software you use today.
With read-only access to your books, we scope the work and send a flat-fee proposal within 48 hours.
We get you current, then close your books every month with job reports you can actually use.
About us
I'm Chuck, and I've spent 30 years as a pharmacist — and I still practice today. Most of that time was in hospital pharmacy, and I now work in oncology infusion, where a misread decimal or a missed double-check can put a patient in real danger. That kind of work builds a particular habit of mind: verify, reconcile, document, and never trust "close enough."
When I started in bookkeeping, I brought that same standard with me. Every reconciliation, every review, every monthly close gets the same discipline I bring to a chemo order.
My son Brandon holds a Master's degree in Accountancy and works in-house as a bookkeeper for a real estate developer. He sees construction financials from the owner's side every day — job costs, draws, retainage, and what lenders look for in a financial package. When we manage your books, we already speak your language.
We chose to work with contractors only because the books are genuinely different, and most contractors are stuck with generalist bookkeepers who don't know what to do with progress billing, retainage, or job-level margins. The result is books that say you made money while a job quietly lost it. Because contractors are all we do, we know where to look.
Pricing
We publish starting prices and quote one flat monthly rate after a quick email exchange and a look at your books. No hourly surprises, no nickel-and-diming.
Bank, card, and supplier activity is the biggest driver of the work.
More jobs in flight means more job costing, billing, and reporting.
Each additional company, bank, card, or loan adds reconciliation.
WIP schedules, lender draws, and bonding packages add scope.
Owner-operator or small crew · up to 5 active jobs · about 100 transactions a month · one entity
Up to 15 active jobs · about 300 transactions a month · up to 2 entities
15+ active jobs · 300–700 transactions a month · up to 3 entities · lender draws
Over 700 transactions a month or more than $5M in annual revenue? We'll quote it custom. Job costing in QuickBooks Online requires a plan that supports projects (Plus or Advanced). As a ProAdvisor, we can often get you ProAdvisor pricing on your subscription.
Most new clients need cleanup before going on a monthly plan: job costs never tagged, personal and business spending mixed, sub payments that don't reconcile. Quoted as a one-time flat fee per year of backlog after we review your file — no hourly surprises.
FAQ
Yes. We work exclusively in QuickBooks Online. It's the standard for small and mid-size contractors, it connects to the banks, lenders, and field tools you already use, and it gives you 24/7 access to your books from anywhere. Specializing in one platform means we know it deeply.
If you're on QuickBooks Desktop, spreadsheets, or a shoebox of receipts, no problem. We migrate you to QBO as part of onboarding.
We set up each job as a project, then tag every material purchase, sub bill, and labor cost to the job it belongs to. That lets us give you profit by job, estimate vs. actual comparisons, and an honest view of overhead.
Job costing in QBO requires a plan that supports projects (Plus or Advanced). We'll tell you which one fits during onboarding, and as a ProAdvisor we can often get you ProAdvisor pricing.
It depends on how many jobs you ran and how many receipts were never tied to them. A 12-month catch-up for a single-entity contractor usually takes a few weeks. Multiple entities or years of commingled accounts take longer. We quote each year separately and can start with the most recent year first if a tax or lender deadline is coming. Most clients who come to us are at least a year behind — you're not alone.
We track W-9s, tie every sub payment to its job, and reconcile your year-end totals so your CPA has what's needed to file on time. Tax filing itself stays with your CPA.
No. After an initial 90-day commitment that protects both of us during onboarding, all monthly plans are month-to-month. We'd rather earn your business every month than lock you in.
We work with your existing CPA. Bookkeeping and tax filing are two different jobs, and good CPAs love working with good bookkeepers. We deliver clean, tax-ready books directly to your CPA at year-end and are available to answer questions during tax prep.
If you don't have a CPA, we can refer you to a few we trust.
It starts with an email. Tell us a bit about your business — your trade, how many jobs you run at once, whether you use subcontractors, and how you handle your books today. We'll usually reply the same day with follow-up questions and, if it makes sense to move forward, request read-only access to your current books so we can scope a quote. You'll have a flat-fee proposal within 48 hours.
Why email first? Both of us work full-time during the day, so email lets us give your business careful attention in focused blocks rather than rushed conversations, and there's a written record of every decision. Voicemail is welcome too — leave a message at 404-208-8700 and we'll call you back within one business day.
We serve clients across Georgia and beyond. Bookkeeping is fully remote — we don't need to be in the same office (or even the same state) to do excellent work. That said, we do prefer working with contractors in markets we understand, which means Georgia and the Southeast.
Get started
Tell us a little about your contracting business and what you're trying to fix. We respond to every email within one business day — usually same day — with thoughtful questions and next steps. Prefer to talk? Leave a voicemail at 404-208-8700 and we'll call you back within one business day. No high-pressure calls, no sales pitch.
Prefer to write it yourself? Just send a note to Chuck@ngabook.com.
Before you reach out
Sending a quick summary up front lets us prepare and give you a more accurate quote faster.
Get in touch